Stop running your agency across 7 tabs.

Agency OS is shorthand for an operating system designed around how agencies and consultancies actually work — leads, projects, deliverables, client portals, and reporting living in the same workspace instead of fragmented across 7 tools. Most agencies run a patchwork: HubSpot for pipeline, ClickUp for projects, Slack for comms, Notion for docs, Google Drive for files, Harvest for time, DashThis for reports. An Agency OS replaces that stack with one workspace per client where every layer of the engagement flows into the next.

Project management is one layer of the OS, not the whole thing. Asana and ClickUp give you tasks and timelines but no CRM, no client portal, no reporting, and no white-label client experience. Most agencies bolt on HubSpot ($50/seat), a portal tool like Copilot ($29/mo), and a reporting tool like DashThis ($39/mo) to make those PM tools work for client services. Droova ships all of that as one product.

Most agencies are productively using Droova within the first week. A full migration from a 5-7 tool stack typically takes 2-4 weeks — mostly spent building engagement templates that codify your firm's IP, not moving data. We provide white-glove migration support for accounts of 10+ seats: a dedicated implementation contact maps your stack to Droova templates, imports your active engagements, and trains your team. Compared to a Kantata or Mavenlink rollout (often 4-6 months), this is a step change in time-to-value.

A typical 15-person agency runs ~$1,800-3,000/month in tool subscriptions (HubSpot $750, ClickUp $225, Slack $120, Copilot $99, DashThis $99, Harvest $135, Notion $120, plus integrations like Zapier). Droova consolidates that to one bill. Public pricing isn't live yet — we'd rather give you a number that fits your team in a 30-minute demo than guess in a chart. The pattern: per-internal-seat pricing, clients are always free, freelancers can be added scoped to projects. Most teams cut their stack cost 40-60%.

It replaces HubSpot for the agency motion. Droova's CRM is built around the lead-to-engagement lifecycle: discovery notes, pipeline stages, proposal tracking, one-click conversion from won deal to active workspace with the full sales context preserved. For agencies using HubSpot mostly as a sales pipeline (not for marketing automation), Droova is a complete replacement. For agencies running heavy email marketing automation in HubSpot Marketing Hub, you can keep that and use Droova for the engagement lifecycle — but most customers consolidate.

Full white-label is built in. Each client portal carries your logo, brand colors, and (optionally) your custom domain — clients see your firm, not Droova. There's no login wall: clients access via magic link or scoped access (your choice). They see milestones, deliverables, approvals, key updates — exactly the surface you choose to share, no internal task assignments or team conversations. Most account managers report saving 3-5 hours per week previously spent on weekly status emails.

No. The smallest customer running on Droova today is a 1-person independent consultant with 4 retainer clients. The product scales: workspaces are workspaces whether you have 1 seat or 50. The value proposition for small agencies is different but stronger — at 4 people, you can't afford to lose 6 hours a week to context switching between tools. Most boutique studios consolidate at month 1 and never look back.

That's the most common stack we replace. ClickUp gives you tasks but no client experience. HubSpot gives you pipeline but doesn't connect to your project work. Copilot adds a portal but doesn't integrate with either. The result: you're maintaining three separate tools, paying ~$170/seat/month combined, and clients still get a fragmented experience because the integrations between them are brittle. Droova ships all three layers (PM, CRM, portal) as one product, on one bill, with one source of truth per client.

Yes — that's a core part of the OS. Every action in the workspace (task completed, deliverable submitted, milestone hit) updates the client portal in real time. Clients open one branded link and see exactly where their engagement stands. Most agencies eliminate weekly status emails entirely. Account managers report 3-5 hours/week saved per AM at the team level.

Native integrations are rolling out through 2026 — Slack notifications, Google Workspace, Figma file embeds, and Stripe billing are first-class. The product philosophy is consolidation rather than integration, so most of what other tools do (CRM, projects, comms, reporting) lives inside Droova natively. For tools you want to keep (your design tool, your accounting software), we focus on clean handoffs rather than complex two-way sync.